1.IMPORTANT PTA UPDATES

CS announced the resignation of JS as Chair and there was discussion about possible ‘ways

forward' in filling this vacancy in the short term initially.

• a) CS offered to fill position until new chair elected
• b) An additional meeting to be called at the earliest convenience for members to stand for the position and committee members will elect a new chair

This item was to be revisited at the end of the meeting to give members present, time to think about these possibilities.

Agreed Action:

All members to discuss this at the end of the meeting.

2. VALENTINE DISCO FEEDBACK

The Valentine Disco was a great success- CS thanked all those who helped in anyway. JM passed on positive feedback expressed by pupils the day after the disco and said the children had loved the event.

Small amount of tuck shop sweets and drinks left from the event that can be used up on Race Night. Only the popular flavoured carton drinks to be bought and sold on Race Night.

Discussion within the group around how improvements / further profit could be made at future similar events.

• a) Layout of tuck shop discussed to prevent over crowding and encourage children to spend

      more time enjoying the disco      

       b)  ‘Tattoos' proved very popular, all agreed to have a

            small charge for these at future events.

• c) There were concerns expressed about the safety of children who were leaving the

School via the main entrance, therefore it was agreed that improved adult supervision at the main door to prevent children from leaving the premises w future events.

Agreed Action:

All members agreed that above points should be revisited when planning the next indoor event: Year 6 Leaver's Disco

3. MEMORIAL FOR FARDIN

JM gave committee members update on memorial for Fardin in the school grounds, bench to be purchased with donations given by families from the school. Any additional funding needed is to be donated by the PTA.

Agreed Action:

SW to price up a suitable bench (to include butterfly carving and memorial inscription) and feedback to PTA, the costings and therefore funds needed.

4. WISH LIST

The staff at school have compiled a ‘Wish List' of ideas as to how the PTA could put some of the money raised to use.

All items on the list explored individually, some are to be looked into further prior to the next PTA meeting.

Agreed Action:

IM to price up decking.

SW to gather quotes on suitable seating / benches

JM to speak to LJ to make sure that any plans made to buy equipment etc. does not clash with wider plans for the school.

JM to speak to Mrs Linder to gain a price for buying microphones and headphones for the IT Suite.

Christmas Activity e.g pantomime to be subsidised by the PTA - Agreed amount to be discussed at the start of the next school year.

5. RACE NIGHT

Discussion around plans so far. Ticket Sales low at present further advertising needed. Beer prices to be looked into further to get the best possible deal. Wine tested by committee members and agreed on for Race Night!

Volunteers needed to set the event up in on the day and then to tidy up the following day.

Agreed Action:

CS to order wine for the event. Rose and White Wine @ £2 per bottle!

IM to order beer for the event and speak to TB about advertising boards to publicise the event.

CMc to look at regular advertising via book backs in the weeks running up to the event.

SR to look in to Ice Supplier

CS to print off tickets and make available to those wishing to buy them after the Easter Holidays.

Volunteers agreed to help to set up and tidy away the following day, tasks needing doing on the night to be shared amongst PTA members available.

6. SUMMER FAIR UPDATE

Steel Band discussed along with cost, all members agreed that this was a good idea. Surf Simulator now booked along with a few craft stalls.

Other attractions and possible floor plan discussed.

Catering for the event - volunteer needed if we prepare our own food, which is more profitable, if not outside caterers need to be approached to see if available.

Themed week by week donations of toys, bottles, books etc in the run up to the summer fair, past events that have used this system have been very successful with prises given to the class which donates the most items in a week.

Agreed Action:

CS to confirm the Steel Band Booking

SW to ask AC (glass painting) if she would like a stall on the summer fair.

CS to look into booking a couple more craft stalls

SR to get back to the committee re: catering options

7. NOTICE BOARDS

All agreed that additional boards not needed but original could be better located so more parents walk past. Board to be moved to the wall between nursery and year 2.

Agreed Action:

JM to ask PM for help in re-locating notice board.

CMc to make additional flyers for individual classroom doors when events are being publicised.

8. PTA WEBSITE

All agreed that this was a useful tool, benefits discussed in terms of saving money by not having to print minutes off for all parents and also useful for advertising local businesses who in return may want to donate time / products for events.

Agreed Action:

All agreed to renew subscription and to continue to use this. LC to arrange this and get it up and running again.

CMc to email meeting minutes to LC so that they can be published on the site.

9. AOB

CS requested that all PTA members swap contact details.

Prom Night - All agreed that a Limo be hired for the event again this year.

Easter Eggs - situation clarified re gift of Easter eggs to the children this year, alternatives to this given and all agreed that a plant or bulb to each child was suitable, dependant on cost of this idea.

CS to continue to get competitive quotes for The School Prom and book nearer the time.

SW to price up Easter Gift for each child, all agreed that these would need to be purchased before the next meeting so SW to go ahead if the cost is reasonable.

CHAIR PERSON

It was agreed by all committee members that CS would act as Chairperson until the end of the school year, when elections could then be held.

NEXT MEETING - 24^TH APRIL 2007 @ 7pm